Privacy Policy

Any personal information collected on this website is treated with confidence and dealt with in accordance with this Privacy Policy and the Terms and Conditions. All personal data you provide to us through the designated enquiry forms or via email links on the website will only be used to provide the services that you request us to provide. We cannot guarantee the security of an email during transmission. If you have any concerns as to the privacy of the online enquiry forms or email correspondence, you can telephone or email us at dataprotection@hja.net.

We respect your right to privacy and treat our obligations under the Data Protection Act 1998 very seriously. We will keep your personal information confidential except to the extent that it is necessary to disclose it by law or to fulfil a legal process or in order to provide a product or service that you have requested. Under the Data Protection Act, you have the right to access the information regarding yourself we hold. An official fee is payable.

This privacy policy ceases to apply should you proceed through to another website using a link. You must then check the privacy policy of the website you land in.

General Data Protection Regulation

This GDPR compliant policy is for this website (www.hja.net) served by Hodge Jones & Allen and governs the privacy of its users who choose to use it. It explains how we comply with the GDPR (General Data Protection Regulation), the DPA (Data Protection Act) [pre-GDPR enforcement] and the PECR (Privacy and Electronic Communications Regulations).

This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhered to. Additionally, it will explain the use of cookies or software, advertising or commercial sponsorship from third-parties and the download of any documents, files or software that may be available to you on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, (this website and any third-parties) interact with you and your devices.

Contact information is provided below if you have any further questions.

The DPA & GDPR May 2018

Hodge Jones & Allen Limited and Hodge Jones & Allen LLP and this website comply with the DPA (Data Protection Act 1998) and GDPR (General Data Protection Regulation 2018).

Information Collection and Use Via Email

To the extent permitted by law, we may monitor electronic communications for the purposes of ensuring compliance with our legal and regulatory obligations and internal policies.

We may also collect email traffic headers (“from”, “to” and timestamp fields) for analysing patterns of network traffic and managing client relationships, although please note that any communications with e-mail addresses which are not associated with a company e-mail address are automatically excluded.

Prospective Clients

In the case of information which may be given to us by you as a prospective client, or as an existing client in respect of a prospective transaction, dispute or other matter, we will assume unless you notify us to the contrary before the relevant information is given to us and we accept the position, that;

1. such information is not confidential and accordingly you will not seek to restrict us from acting for any other person or disclosing such information to any client or prospective client, whether or not in respect of any matter in which you may be involved or may have an interest, unless you become a client in which case relevant rules concerning conflicts of interest and confidentiality will apply,
2. such information is not subject to confidentiality obligations owed to a third-party or
3. if such information is subject to a confidentiality obligation owed to a third-party that it is not being given to us in breach of such obligation.

Right To Be Forgotten

From 25 May 2018, you can ask that we erase all personal information that we hold about you. Where it is appropriate that we comply, your request will be fully actioned within 30 days. For further information, please contact our Data Protection Officer at Hodge Jones & Allen, 180 North Gower Street, London, NW1 2NB or via email at dataprotection@hja.net.

IP Addresses

We use IP addresses to analyse trends, administer the website, track users’ movements, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information

Data Protection

We may require basic information which identifies you as an individual (“Personal Information”), such as your name, email address and phone number, in order to enable you to take advantage of particular services that we offer, for example when you send us a question/request from our “contact us” page, request one of our newsletters or further information on a specific department. We will only use such Personal Information for the purposes of providing information which you have requested, or for other purposes set out in these Terms.

We may collect the following information:

• name and job title
• company or organisation
• contact information including email address and telephone number(s)
• demographic information such as postcode, preferences and interests
• other information relevant to customer surveys and/or offers
• information pertinent to fulfilling our legal services on an individual’s or organisation’s behalf; and
• information relating to recruitment

Upon your consent, we may on occasion make use of Personal Information that we collect in order to help us administer the Website and/or for marketing purposes. And for instance, send you information about our services, and selected third-parties, that we feel might be of particular interest to you.

If you do not wish for Hodge Jones Allen to make use of your Personal Information in this way, please email dataprotection@hja.net. We will also give you the opportunity to opt out of future marketing whenever we send you marketing material, you can also opt out at any time by contacting us.

Except

(I) to the extent that we are required to do so by law,

(II) in connection with any legal proceedings (including prospective legal proceedings),

(III) in order to establish, exercise or defend the legal rights of Hodge Jones & Allen, or

(IV) to provide services to you and to manage our international client relationships we will not disclose your

Personal Information to Any Other Party
Employees, contractors and agents of Hodge Jones & Allen may be given access to any Personal Information which we collect without consent, but their use shall be limited to the performance of their duties and in line with the reason for processing. Our employees, contractors and agents who have access to your Personal Information are required to keep that information confidential and are not permitted to use it for any purposes other than to enable you to use the website or to deal with requests which you submit to us

Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You are legally entitled to request details of the personal information which we hold about you, under the UK’s Data Protection Act 1998.

If you would like a copy of your information, believe that any information we are holding on you is incorrect or incomplete or have any other data protection related issues or queries, please contact Hodge Jones & Allen dataprotection@hja.net.

Correction, Update and Deletion of the Personal Data
Hodge Jones & Allen will provide you with a possibility to ensure that the personal data you provided to us is accurate and up to date. You can request correction, update and deletion of your personal information via e-mail sent to dataprotection@hja.net, and we will use reasonable efforts to contact you regarding your request.

In case you chose to be on a mailing list for periodic email updates regarding Hodge Jones & Allen services and events, you also can use this e-mail address (dataprotection@hja.net) to send us a notification that you no longer want to receive such information. We will honour your choice and refrain from sending you such announcements. You may change your choice at any time.

Links

This website contains links to other websites. Please note that we are not responsible for the privacy practices of other websites. This privacy statement applies solely to information collected by this website.

Withdraw consent

All our communications contain an unsubscribe link. If you wish to stop receiving communications from us, you will be able to do so by following the preference centre link in our emails and website footer.

All data is held securely by Hodge Jones & Allen Limited and Hodge Jones & Allen LLP in accordance with the 1998 UK Data Protection Act. We will keep you updated with publication news. Depending on your preferences, you will receive communications via post, email, SMS, telephone and social media. We will pay attention to your responses (including e-tracking) and, from time to time, may use your data for profiling, targeting, and research purposes.

Your information will only be made available to our trusted agents acting on behalf of the Hodge Jones & Allen Limited or Hodge Jones & Allen LLP. If you wish to alter your communication preferences please contact the Data Protection Officer on 0330 822 3451 or email dataprotection@hja.net.

Hodge Jones & Allen operates under two separate businesses:

1. Hodge Jones & Allen Limited is a company registered 11488115. Regulated by the Solicitors Regulation Authority (651238). Our lawyers deal with legal aid work, principally cases in housing, criminal law and civil liberties.
2. Hodge Jones & Allen LLP is a limited liability partnership. Company registration number OC437420. Regulated by the Solicitors Regulation Authority (821023). Our lawyers deal with private client, wills and probate, deputyship, personal injury, industrial disease and clinical negligence no win no fee cases, family law, dispute resolution, employment and other non-legal aid work.

Newsletters, Invites, Events Updates

To subscribe to newsletters and news updates please register by completing our subscription form. To unsubscribe, either update your details via the subscription form or email us at marcomms@hja.net.

Email Mailing List & Marketing Messages

We operate an email mailing list programme, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages and postal communication. The type and content of marketing messages subscribers receive, and if it may contain third-party content, is clearly outlined at the point of subscription.

Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.

Social Media Policy

We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. The social media channels we use include Twitter, Facebook, Instagram, Pinterest and LinkedIn which all have privacy notices built into them.

While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms and we ask none is sent via the channels. If a data breach occurs, the user should contact HJA as soon as possible to be corrected. Users are advised to conduct themselves appropriately when engaging with us on social media.

Any social media handle will be given voluntarily by the individual and we would never pass it to a third-party company without prior consent. There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.

Adverts and Sponsorship Links

This website may contain sponsored links and adverts. These will typically be served by our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertiser’s website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in-turn be saved on your computer’s hard drive. Users should, therefore, note they click on sponsored external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Contact us

If you have any questions, comments or concerns arising from the website, the terms of use and privacy policy or any other relevant policies and notices or the way in which we are handling your personal information please contact us.

The supervisory authority in the UK for data protection matters is the Information Commissioner (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO.

Data Protection Officer for Hodge Jones & Allen is Jayesh Kunwardia who can be contacted at dataprotection@hja.net.